Staying compliant with safety regulations is critical for any business that handles chemicals. However, outdated spreadsheets and scattered paper files can make it hard to keep track of what exactly is on site.
Here at KHA, we understand these challenges. We were the original developers of computerized SDS management, and we’ve spent years making the process easier for companies like yours.
With our SDS online services, you can access your safety data sheets anytime, from any connected device. In this blog post, we’ll show you how our system works, what makes it different, and how it helps your team save time while staying compliant.
Let’s take a closer look at how it all comes together.
Why SDS Management Matters
As noted above, proper SDS management is an important part of running a safe and compliant workplace. Safety Data Sheets provide key information about the chemicals used in your facility, including:
- Hazards
- Handling instructions
- Emergency procedures
OSHA requires businesses to maintain up-to-date SDS for every hazardous material on site, and to make them accessible to all employees.
Many companies still rely on manual tracking methods like binders or spreadsheets. These systems are often hard to update and easy to misplace, leading to gaps in compliance.
If an SDS is outdated or missing during an inspection, your business could face fines or other penalties. More importantly, your employees may not have the information they need in a critical moment.
That’s why having a reliable system in place is so important. With digital tools, you can simplify your SDS management, reduce risk, and improve overall safety. A web-based system also ensures that employees can quickly find the information they need, whenever they need it.
What Makes Online-SDS™ Different
Online-SDS™ stands out because it removes the hassle from managing your safety data sheets. At KHA, we’ve designed a system that’s easy to use and built to support your team every step of the way.
There are no upfront costs to get started. We’ll import and index your existing SDS database for you as part of your monthly service-no hidden fees or complicated setup.
Our service includes 24/7/365 operator assistance. That means real support is always available when you need it. If you have a question or need help, you can reach us by phone, email, or live chat.
We also offer personalized service that fits the way your business works. Your SDS will be scanned and added to your own distinct database. Once uploaded, your team can search, print, or share any document with just a few clicks.
With our safety data sheet software, your safety data is easier to manage, faster to access, and fully supported by a team that knows the system inside and out.
Key Features That Save You Time
Our system includes several key features designed to save you time and reduce manual work. With the HazMat Inventory tool, you can track and report your hazardous materials across multiple locations. You can set up user permissions, choose between dynamic or static inventory formats, and generate reports that help you stay compliant with local and federal regulations.
KHA Environmental offers another major time-saver. Instead of managing data in spreadsheets, you can use our formula-based system to create accurate, consolidated reports. It also includes a built-in CAS number database and automatic unit conversions, which makes your team’s work faster and more reliable.
You’ll also have access to powerful tools like label printing, index sheets, and custom reports, all included in your monthly service. There’s no extra cost for software licenses or upgrades.
These features are part of our all-in-one SDS online services package, built to streamline your safety documentation. With less time spent on paperwork, your team can focus more on running a safe and efficient operation.
Fast Updates and Accurate Databases
Keeping your SDS database current is simple with our service. As soon as you receive a new or updated SDS, just send it to us and we’ll scan, index, and upload it right away, meaning no waiting weeks or months like with other providers. Once it’s in the system, it’s instantly available to your team through your secure online account.
You don’t need to check if the sheet is new or a revision. We’ll do that for you. This helps you avoid duplicate entries and ensures you’re always working with the latest version.
One of the biggest advantages of our SDS online services is the “Power of Many.” We manage SDS for a wide range of clients. When we receive an updated sheet for one customer, we check if it’s also in your database.
If it is, we update it automatically. This shared system keeps your records accurate and saves you valuable time.
Flexible Access and Hosting
Our system is designed to work the way you need it to. With Online-SDS™, you can choose how your SDS database is hosted. We can host it on the internet for easy access from any connected device, or you can host it locally on your internal network, whichever works best for your team.
Your employees can log in through a secure web address or company intranet to search, view, or print SDS anytime. This flexibility supports both on-site and remote teams and helps ensure quick access in case of an emergency.
There’s no extra charge for online hosting or access. It’s all included in your monthly service. With our SDS online services, convenience and reliability come standard.
Safety Compliance With SDS Online Services
To sum up, staying compliant doesn’t have to be complicated. With KHA’s SDS online services, your team can access accurate, up-to-date information quickly and easily. We handle the hard work like scanning, indexing, and updating so you can focus on running a safe operation.
Our full suite of MSDS management solutions and chemical safety services is designed to save you time, reduce risk, and support your compliance goals. Whether you manage one site or many, we’re here to help.
Contact KHA to schedule a demo and see how our system works for your business.
